Job Overview
The Independence Campus Admin provides administrative and ministry support for the Independence Campus. This position supports the Campus Pastor, GraceKids Coordinator, and the day-to-day administrative needs of the campus.
The position requires strong organizational and time-management skills, attention to detail, effective communication, and the ability to manage multiple priorities while maintaining consistent follow through.
Job Hours and
Reporting Structure
- Schedule: Thursday and Friday, 13-15 hours per week
- Additional Hours: Occasional evening and weekend events, as needed
- Location: Independence and Florence Campuses
- Reports to: Independence Campus Pastor
- Campus attendance: Independence preferred.
Key Responsibilities
Campus and Office Support
- Maintain a welcoming and professional presence during campus operating hours.
- Transport items between the Florence and Independence Campuses.
- Assist with setup for Sunday services.
- Order office supplies and maintain necessary supplies for campus operations.
- Check and distribute mail.
- Manage email correspondence and answer incoming phone calls.
- Proofread, print, fold, and distribute bulletins and other ministry materials.
GraceKids and Ministry Support
- Print children’s ministry handouts and prepare classroom baskets.
- Set up usher stations and the Welcome Connect Center.
- Order and maintain children’s ministry snacks and supplies.
- Provide administrative support for Vacation Bible School (VBS).
- Create and send weekly parent and volunteer emails.
Database and Volunteer Administration
- Run reports, manage process queues, and perform database maintenance and audits.
- Coordinate the GraceKids volunteer compliance process, including:
- Creating and maintaining volunteer files and folders
- Processing background checks
- Collecting and organizing reference responses
- Recording and tracking required documentation in the database
General Administrative Support
- Draft and send email communications.
- Assist with special projects.
- Take meeting notes and follow up on action items.
- Manage digital uploads to Lifeway, Drive, and Playlister.
- Process expense reports.
- Coordinate with the other Independence Campus Administrative Assistant to support campus needs.
