Part-Time Administrative Assistant

Job Overview

This position will support the Independence Campus, primarily as an Executive Administrative Assistant and Event Planner. This includes supporting the Campus Pastor and Director of Student Ministry along with event-planning and the administrative workload for that Campus. The ideal candidate will be highly detail-oriented and organized with strong task management and consistent follow-through. Must be able to prioritize and handle juggling multiple projects at once. If you thrive off of administrative work, checking off your to-do list, and want to be part of a high-energy team at this fast-growing campus, this might be the job for you.

  • Set hours Sunday, Tuesday, and Wednesday, 20 hours a week. Occasional evening and weekend events with additional hours.
  • Reports to the Independence Campus Pastor

 

Core Responsibilities Include:

  • General office responsibilities include ordering supplies, checking mail, managing emails, making and answering phone calls, and managing social media for the campus. Maintain a consistent and friendly presence at the campus during open campus hours.
  • Database work, including running reports, managing process queues, creating forms and events, tracking event registrations and capturing attendance for events and serve team participation. This position will organize the volunteer assimilation process (except GraceKids) including creating folders, coordinating with FLO to run background checks, assembling reference responses and recording required documentation in the database.
  • Event Planning. Assist in planning and execution of events for the Independence Campus. This includes creating registration forms and events in the database, obtaining graphics, preparing needed materials, ordering supplies, scheduling rooms, coordinating announcements with the Director of Communications, organizing catering, and ensuring any setup, AV, or other needs are accommodated. Many of these events occur outside of normal business hours and the assistant should do their best to balance their work hours accordingly. 
  • Administrative Assistant. Provide administrative support for the Independence campus. This includes, but is not limited to: writing and sending email correspondence, assisting with special projects, taking notes during meetings and following up on action items, proofreading and formatting materials, scheduling and confirming meetings, and processing expense reports. 
  • Relationship with Administrative Assistant 2 – Maintain clear and open communication with Administrative Assistant 2. Build trust and work together to delegate and split responsibilities.
  • Team Player: Be willing to use your gifting in administration to assist other staff members with projects. Up to 20 percent of your time will be used to support other common ministry efforts. Be able to build trusting, valuable working friendships. Be able to engage in appropriate humor.

 

Requirements

  1. Administratively gifted.

  2. Bachelor’s degree or equivalent work experience. 
  3. At least 2 years of experience in an administrative role. 

  4. A growing Christian faith and character. 
  5. A commitment to the mission of the church. Must be personable and enthusiastic for the mission and vision of Grace Fellowship church. Must be a GFC member in full agreement with ministry leadership and future direction of GFC (or in the process of membership).

Competency

  1. Must be extremely detail-oriented, task driven, and have a keen sense of organization.
  2. Dependability, promptness, and consistent follow-through are a must. 
  3. Be able to learn Campus Pastor’s preferences and execute tasks accordingly.
  4. Must have well developed skills with Google Suite and general computer skills. Must be able to learn new software including Church Community Builder, our internal database system.
  5. Prior administrative experience is a must and college degree preferred.
  6. Administrative giftings. Must have excellent communication skills, attention to detail, and follow through. Must demonstrate proficiency and timeliness in planning, organizing, and executing projects, events, and day-to-day tasks.
  7. Must be able to assess job tasks that need to be done as a self-starter, i.e. must be able to define the work that needs to be done and complete it without close supervision. 
  8. Must be a self-learner, able to problem solve and continually seek to increase one’s skills and understanding of utilized software. 
  9. Must exercise discretion. This person may be privy to sensitive and confidential information and must use the utmost discretion, refraining from sharing information among staff and/or the body unless otherwise instructed to.
  10. Empathetic, caring telephone skills. Ensure those interacting with the Independence Campus have a grace-filled experience and feel valued by the staff.

Compensation

Will be compensated based on experience.

Apply for the Part-Time Administrative Assistant position!

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