Human Resources Assistant

Job Overview

This position will support the Director of Administration and the church staff as a whole by handling routine administrative HR needs of the church. This includes administrative support in payroll, 403b contributions, benefits management, hiring process, and onboarding/offboarding, as well as helping to plan and coordinate staff trainings and meetings. The ideal candidate will be highly detail-oriented and organized, with strong task management and consistent follow-through. Must be able to learn the existing payroll processes system and possibly implement new software to aid in HR processes. Prior HR experience is preferred.

Job Profile

  1. Part-time 16-20 hours per week. 
  2. Based at the Florence Campus.
  3. Flexible schedule, but must maintain in-office hours Monday – Thursday.
  4. Reports to the Director of Administration.

Responsibilities Include

  1. Fielding incoming HR questions from the church staff. Be able to explain benefits and payroll-related questions.
  2. Proactively communicate with staff regarding important HR matters and encourage administrative compliance with staff-wide HR expectations.
  3. Assist in benefits management. Setting up new employees with benefits, updating benefits, and terminating benefits when needed. 
  4. Maintaining up-to-date personnel records in our HR management system.
  5. Assist in the year-end performance process. 
  6. Assist in the hiring process. Drafting job descriptions, creating online applications, tracking applicants and scheduling interviews, etc. 
  7. Preparing orientation materials and scheduling training for new hires. Assist in offboarding employees.
  8. Assist with planning and coordinating our staff lunches and trainings. 
  9. Look for ways to celebrate and recognize staff accomplishments and work to make sure employees feel valued and part of the team. 
  10. Process payroll. Ensure accurate payroll processing. 
  11. Process 403b retirement contributions.
  12. Assist in special projects like updating the employee handbook, improving onboarding training, developing best practices, etc.

Qualifications

  1. Administratively gifted.
  2. Bachelor’s degree or equivalent work experience
  3. At least 2 years of experience in an HR administrative role.
  4. Working knowledge of the Bible and ability to field questions from attendees and guests.
  5. Growing Christian faith and character.
  6. A commitment to the mission of the church. Must be personable and enthusiastic about the mission and vision of Grace Fellowship church.

Competency

  1. Must be extremely detail-oriented, task-driven, and have a keen sense of organization.
  2. Dependability, promptness, and consistent follow-through are a must.
  3. Be able to learn the supervisor’s preferences and execute tasks accordingly.
  4. Must have well-developed skills with Google Suite and general computer skills. Must be able to learn new software, including Church Community Builder, our internal database system.
  5. Prior administrative experience is a must, and a college degree is preferred.
  6. Administrative giftings. Must have excellent communication skills, attention to detail, and follow-through. Must demonstrate proficiency and timeliness in planning, organizing, and executing projects, events, and day-to-day tasks.
  7. Must be able to assess job tasks that need to be done as a self-starter, i.e., must be able to define the work that needs to be done and complete it without close supervision.
  8. Must be a self-learner, able to problem solve, and continually seek to increase one’s skills and understanding of utilized software.
  9. Must exercise discretion. This person may be privy to sensitive and confidential information and must use the utmost discretion, refraining from sharing information among staff and/or the body unless otherwise instructed to.
  10. Empathetic, caring telephone skills. Ensure those interacting with the Missions ministry have a grace-filled experience and feel valued by the staff.

Apply for the Humans Resources Assistant position!